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Rental Car Direct Billing

Rental Car Direct Billing lets you configure corporate billing accounts with specific rental car vendors. When a guest books with a vendor that has a direct bill account set up, the charge goes to your corporate account automatically — no payment card is needed at booking, and guests don’t need to submit a rental car expense afterward.

How It Works

When a rental car booking is confirmed, Juno checks whether the vendor has an active direct bill account for your organization. If one exists:

  • Juno skips payment card generation entirely
  • Your corporate billing number is passed to the vendor during the booking process
  • The booking confirmation reflects that the charge goes to your corporate account
  • The rental car expense reminder SMS that normally prompts guests to submit a receipt is automatically suppressed — there’s no personal expense to submit

If no direct bill account is configured for that vendor, Juno uses the standard payment card flow.

Direct billing is configured per vendor. A guest booking with Hertz uses your Hertz billing number; a guest booking with Enterprise uses your Enterprise billing number. Vendors without a configured account fall back to the standard payment card flow automatically.

Supported Vendors

Direct billing is available for all rental car vendors supported by Juno. When adding a new account, select the vendor from the dropdown — vendors that already have an account configured are not shown.

Setting Up Direct Billing

From the admin dashboard, go to Settings → Payment Methods. Scroll to the Rental Car Direct Bill section.

Add an Account

Click Add Account. A modal appears with two fields:

  • Rental car vendor — Select the vendor from the dropdown. Each vendor can only have one active billing account; vendors that already have an account configured are not shown.
  • Billing number — Enter your corporate account or billing number for that vendor (up to 50 characters).

Save

Click Save. The account appears in the table immediately and takes effect for all future bookings with that vendor.

Managing Accounts

Editing a Billing Number

To update a billing number, click the pencil icon next to the account in the table. You can change the billing number but not the vendor — if you need to correct the vendor, remove the account and create a new one.

Removing an Account

Click the trash icon to remove a direct bill account. Juno soft-deletes the record to preserve audit history. Removal takes effect for future bookings only — existing confirmed bookings are not affected.

Removing a direct bill account means future bookings with that vendor will revert to the standard payment card flow. Guests will also resume receiving the rental car expense reminder after bookings with that vendor.

One Account Per Vendor

Your organization can have one active direct bill account per vendor. The Add Account button is disabled once all supported vendors have accounts configured.

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